Middletown Quicklinks  mail
page tools / 
Home /
District Info / Annual Notifications

          Annual Notifications


     Welcome to the Middletown Public Schools   Annual Notification site,
    where notifications are linked for easy access.


Please note these documents are frequently updated when there are legislative changes and changes made by the Board of Education.

 

Attendance & Chronically (Fine for Non Attendance)

Attendance & Chronically Absent

SEE Current letter from Superintendent regarding student attendance & chronically absent re Policy #5113.2.

Attendance fine - Annual Notification of Obligations Under C.G.S. 10-184  -   5113.2 - Form 1

Regular student attendance is essential to the educational process, Connecticut law requires that the Middletown Public Schools provide you with this written notice of your obligations under Connecticut General Statute 10-184. This law provides that each parent or other person having control of a child five years of age and older and under eighteen years of age is obligated to cause the child to attend school regularly during the hours and terms school is in session, unless such parent or other person shows that the child is elsewhere receiving equivalent instruction, or that the child has graduated from high school or that the child ages sixteen or seventeen has withdrawn from school with the written permission of the parent or person having control of such child. Connecticut General Statute 10-185 provides that each day’s failure to comply with these requirements is a separate offense, punishable by a $25.00 fine.

See also, Policy #5113.2 Truancy

So that we may seek to inform you if your child is absent without explanation, the law also requires that we obtain from you a telephone number or other means of contacting you during the school day. Please complete the online registration information.   Also for more information, please reference the online Student Handbook.

Bullying Prevention and School Climate Improvement

Bus & Transportation

Bus & Transportation

Transportation Handbook - Middletown Public Schools


Click here
to be directed to the Bus Routes & Transportation website for more information.

Child Abuse, Neglect and Sexual Assault

                        Child Abuse, Neglect and Sexual Assault


Reporting of Abuse, Neglect and Sexual Abuse:

#5141.4 - Policy

#5141.4 - Regulation

FERPA Statement - Directory Information - Student Records; Confidentiality - Release of Information to Military Recruiters or Institutions of Higher Education

Statement Concerning FERPA. Student Records, Directory Information - Release of Information to Military Recruiters

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

View  Annual Notification of Rights Under FERPA

View  Policy #5125 Student Records; Confidentiality- Directory Information

Policy 5125 - Form 1 - Release of Confidential HIV-Related Information

Policy 5125 - Form 2 - Transfer of Confidential Student Information


Policy #5145.14 On-Campus Recruitment - Release of Information to Military Recruiters or Institutions of Higher Education

 

Food Services

Food Services

Public Notice! Participate in the School Breakfast Program- All elementary schools participate in BREAKFAST IN THE CLASSROOM!

Parent/Guardian letter to households for school meals and snacks dated August 31, 2016.

The Middletown Public Schools Food Service Program prides itself on serving nutritious breakfasts and lunches to students and staff in a pleasant and friendly atmosphere. For families who qualify, reduced price and free breakfasts and lunches are provided.

 

To get additional information on applying for free or reduced meals see applications below. 

Guidlines for determining eligibility of participants for free and reduced-price meals in the Child Nutrition Programs.

Application for free or reduced meals - (ENGLISH)

Application for free or reduced meals - (SPANISH) 

More information on Connecticut's HUSKY Plan for free or low-cost health insurance see below:

Click here to be directed to the Food Services Website containing more details concerning our programs.

Green Cleaning Program

Middletown Public Schools

Green Cleaning Information

No parent, guardian, teacher or staff member may bring into the school facility any consumer product which is intended to clean, deodorize, sanitize or disinfect.

Click Here to view Middletown School Districts' Green Cleaning Statement and Product Chart


To learn more information:

 Click here to be directed to the Green Cleaning Program website.

 Click here to be directed to the Facilities Department website.

#3524.2 - Policy Hazardous Material in Schools - Green Cleaning

#3524.2 - Regulation Hazardous Material in Schools - Green Cleaning

Other resources:




See above video - The DEEP commissioned its own "mythbusting" team to educate school employees and parents about the hazards of common cleaning products while showing the benefit and effectiveness of using green cleaners. In this video parody of the popular Discovery Channel television show, the Wastebusters work with scientists to prove that green cleaning products work as well as regular cleaners.


Connecticut Department of Public Health Guidance Document dated June, 2016 with more information for School Administrators, Staff and Parents on Green Cleaning.


Medicaid Billing

Billing Medicaid for Health-Related Services in Student’s
Individualized Education Program (IEP)

 

The Individuals with Disabilities Education Act (IDEA) allows certain services provided under an Individualized Education Program (IEP) to be covered by Medicaid. Medicaid funds help pay for the costs of providing these services. Click on this link to view more information concerning this subject.

Click here to be directed to the Middletown Public Schools Pupil Services and Special Education website.

Parents’ Rights/Responsibilities

Parents’ Rights/Responsibilities

All parents are entitled to:

  •         Inspect and review their child’s educational records during regular business hours.
  •         Consent to disclosures of personally identifiable information contained in the student’s educational record.
  •         Request the amendment of the student’s educational records to ensure that the records are not inaccurate, misleading, or otherwise in violation of the student’s privacy rights or other rights.

See Policy #6172.4 Parent Involvement.

Pest & Asbestos Information

Middletown Pest & Asbestos Information

Middletown Public Schools Integrated Pest Management Program

The Middletown Public School District has implemented an integrated pest management program that involves reducing the number of food storage sites within district buildings and carefully controlling the use of herbicides and pesticides on district property.               

In compliance with recently passed state legislation, principals at all Middletown public schools will notify parents/guardians and staff of their building’s IPM program and herbicide/pesticide application program. Any parent/guardian or staff member wishing to receive advanced notification of the pesticide and herbicide applications may submit a written request, preferably at the beginning of the school year, to the appropriate school principal.

Pesticide/Herbicide Notification letter to Parents, Guardians and Staff from Edgar Cintron, Director of Facilities Operations, dated September 10, 2015.



Integrated Pest Management Plan

Information concerning the Middletown Public Schools Integrated Pest Management Plan can be found in the following pdf files:


Pesticide/Herbicide Notification letter to Parents, Guardians and Staff from Edgar Cintron, Director of Facilities Operations, dated September 10, 2015.

IPM (Integrated Pest Management) Program Summary --  Pesticide/Herbicide Listing dated August 13, 2015.

Check our policies & bylaws to view the latest policies:

#3524.1  Policy - Pest Management/Pesticide Application

#3524.1 Regulation - Pest Management/Pesticide Application

2016-03-09 Pesticide Application Plan for Farm Hill School - Application date March 12, 2016

2016-03-18 Pesticide Application Plan for Farm Hill School - Application date March 20, 2016

__________________________________________________________________________________

Asbestos Management Plan


Asbestos Management Plan Letter  to Parents, Guardians and Staff from Edgar Cintron,  Director of Facilities, dated August 13, 2015.


 

Click here to be directed to the Facilities Department website.


Special Education and Pupil Personnel Services

Student Code of Conduct

Student Code of Conduct

Click here to download and review the School Code of Conduct (Policy #5131).

Student Handbooks

Title VI, VII, and Title IX Statement

Statement of Title VI, VII, and Title IX

In compliance with regulations implementing Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments Act of 1973, and applicable state laws, the Board of Education prohibits discrimination or harassment on the basis of race, color, religious creed, age, marital status, military or veteran status, national origin, sex, ancestry, sexual orientation, or past or present physical or mental disability. Sexual harassment includes, but is not limited to, unwelcome sexual advances, direct or indirect demands or requests for sexual favors, sexual comments, gestures or other physical actions of a sexual nature when:

  •      submission to such conduct is made either explicitly or implicitly a term or condition of an individual's educational success;
  •     submission to or rejection of such conduct by an individual is used as the basis for educational decisions affecting such individual; or such conduct has the purpose or effect of unreasonably interfering with an individual's academic performance or creating an intimidating, hostile or offensive educational environment.

The District Titles VI and VII and IX Coordinator is:

Marco Gaylord, Director of District Operations and, Fine Arts
311 Hunting Hill Avenue
Middletown, CT 06457
Phone:  (860) 638-1485 or (860) 638-1465
Fax:  (860) 638-1425

Email:  gaylordm@mpsct.org

Inquiries may be directed to the coordinator or to the Boston Office:

Region I - Boston (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont)

Regional Office for Civil Rights
US Department of Education
8th Floor, 5 Post Office Square
Boston, MA 0109-3921
Voice phone (617) 289-0111
FAX (617) 289-0150
TDD (877) 521-2172

Email:   OCR.Boston@ed.gov

Grievance procedures are available which provide for the prompt and equitable resolution of complaints alleging violations of Titles VI and VII and Title IX. These procedures are available to all participants, students and employees in the Middletown School System and are contained in this handbook.

Notification of Grievance Procedures

The Middletown Board of Education is an affirmative action/equal opportunity employer, and does not discriminate on the basis of race, color, religious creed, age, marital status, military or Veteran status, national origin, sex, ancestry, sexual orientation, gender identity or expression, or past or present physical or mental disability in any of its education programs, activities or employment policies. In compliance with Title IX of the Education Amendment of 1972, the following grievance procedure is presented:

The purpose of this procedure shall be to settle equitably, at the lowest possible administrative level, issues which may arrive with respect to possible discrimination within the Middletown School System. The grievance proceedings will be kept as informal and confidential as may be appropriate at any level of the procedure.

1.            Level One - School Principal/Building-Level Title IX Coordinator

               If a complainant is not satisfied with the disposition of the problem through informal procedures, he/she may submit his/her claim as a formal grievance in writing to the Principal.

               The Principal shall within fifteen (15) days render a decision and the reasons therefore in writing to the complainant, with a copy to the Superintendent of Schools.

2.            Level Two – District Coordinator for Title IX Activities

               In the event that such aggrieved participant in the school system is not satisfied with the disposition of his/her grievance at Level One, or in the event that no decision has been rendered within fifteen (15) days after presentation of the grievance, he/she may file a written grievance directly to the District Title IX Coordinator.

               This use of the Level Two process may be initiated at any time during the school fiscal year (July 1 - June 30) in which a Level One decision is unacceptable to the aggrieved party.

3.            Level Three - Board of Education

               In the event that the aggrieved participant in the school system is not satisfied with the disposition of his/her grievance at Level Two, or in the event no decision has been rendered within fifteen (15) days after the meeting with the Coordinator, he/she may file a written grievance indicating such dissatisfaction, with the Chairperson of the Middletown Board of Education.

               The use of the Level Three process may be effected at any time during the school year (July 1 - June 30) in which a Level Two decision is unacceptable to the aggrieved party. Within twenty (20) school days after receiving the written grievance, the Board of Education shall meet with the aggrieved party and the Coordinator for the purpose of resolving the grievance. The Board of Education must render a decision in writing regarding the grievance within fifteen (15) school days of the Level Three meeting.

Click here to be directed to the Title IX website.

Policies, Regulations & Forms pertaining to Students

Policies pertaining to STUDENTS

The following listed policies, regulations and/or forms pertain to students and may be accessed by clicking on the underlined policy number.

Click here to access the entire Policy, Bylaws & Regulations Manual which site contains all policies & bylaws adopted by the Middletown Board of Education.

NOTE:  Policies may be updated and changed throughout the year.  Always check our website for the most current document.

 

 ANNUAL NOTIFICATIONS BY POLICY, ETC.
Policy # & LinkPolicy Name
 Mission statement of school and/or district
0521Equal Opportunity
1110.1Parent Involvement POLICY
1110.1 REGParent Involvement (Regulation)
1250Visits to the School
1251Loitering or Causing Disturbance
1600Possession and Use of Deadly Weapons or Firearms
1324Solicitation of Funds and Gifts, Grants and Bequests
1324 FORMSolicitation of Funds and Gifts, Grants and Bequests - FORM
1331Alcohol, Drugs, and Tobacco Free Environment
3524.1Pest Management/Pesticide Application POLICY
3524.1 REGPest Management/Pesticide Application (Regulation)
3524.2Hazardous Material in Schools - Green Cleaning POLICY
3524.2 REGHazardous Material in Schools - Green Cleaning REGULATION
3541Transportation POLICY
3541 HANDBOOKTransportation - HANDBOOK is the Regulation
3541.5Safety Complaints/Records and Reports - POLICY
3541.5 REGTransportation Complaints & Procedures - REGULATION
3542.43Food Service - Charging Policy
4111Recruitment and Selection POLICY
4111-REGRecruitment and Selection (Regulation)
5112Ages of Attendance
5113Attendance/Excuses/Dismissal
5113.1 REGAttendance/Excuses/Course Credit (Regulation)
5113.2Truancy
5113.2 FORMTruancy - Notification and Letter to Parent - ENGLISH
5113.2-SpanishTruancy - Notification and Letter to Parent - SPANISH
5113.2 LetterCurrent letter from Superintendent regarding student attendance & chronically absent re Policy #5113.2.
5114Suspension and Expulsion/Due Process
5118.1Homeless Students
5118.1 REGHomeless Students (Regulation)
5121Examinations/Grading/Rating/Extra Credit
5123Promotion/Acceleration/Retention
5124Reporting to Parents
5125Student Records, Confidentiality POLICY
5125.1 REGStudent Records; Confidentiality REGULATION
5131Areas of Responsibility
5131.1Bus Conduct
5131.1 HANDBOOK Transportation - HANDBOOK is the Regulation
5131.111Video Surveillance
5131.111 NOTICEVideo Surveillance
5131.3Student Parking and Driving
5131.3 FORMMHS Travel Waiver for "Off Site" Practice or Home Contest
5131.5Students - Vandalism by Minors
5131.6Drugs and Alcohol Use by Students
5131.61Chemical Health Policy for Athletics
5131.81Student Use of District's Computer Systems & Internet Safety POLICY
5131.81 REGStudent Use of District's Computer Systems & Internet Safety REGULATION
5131.82Use of Private Technology Devices by Students
5131.9Gang Activity or Association
5131.911Bullying Behavior in the Schools POLICY
5131.911 PLANSafe School Climate PLAN ( takes place of regulation)
5131.911 APPENDIXSafe School Climate Plan - Appendix - Strategies
5131.911 NOTICEAnnual Bullying Notice
5132Dress and Grooming POLICY
5132 REGDress and Grooming REGULATION
5141.21Administering Medications
5141.21 REGAdministering Medications
5141.21 FormEpinephrine Form
5141.23Psychotropic Drug Use
5141.25Student with Special Health Care Needs
5141.27Use of Automatic External Defibrillators (AEDs)
5141.3Health Assessment and Immunization POLICY
5141.31Health Examinations for Interscholastic Athletic Particpation
5141.31

Health Examination for Interscholastic Athletic Participation (EFFECTIVE JULY 1, 2017)

5141.31 REGHealth Examination for Interscholastic Athletic Participation (EFFECTIVE JULY 1, 2017)
5141.31 Form 1 Athletic Participation Permission Form (EFFECTIVE JULY 1, 2017)
5141.31 Form 2Athletic Participation Insurance Form (EFFECTIVE JULY 1, 2017)
5141.31 Form 3a & bHistory Form and Physical Examination Form (EFFECTIVE JULY 1, 2017)
5141.4Reporting of Abuse and Neglect POLICY
5141.4 REGReporting of Abuse and Neglect REGULATION
5141.4 CHECKLISTReporting of Abuse and Neglect CHECKLIST
5141.5Suicide Prevention/Intervention POLICY
5141.5 REGSuicide Prevention/Intervention REGULATION
5141.5 FORMSuicide Prevention/Intervention FORM
5142Safety-Personal/Possessions
5144Discipline POLICY
5144.1Physical Restraint(s)/Seclusion POLICY
5144.1 REGPhysical Restraint(s)/Seclusion REGULATION
5144.1 - Form 1Incident Report of Physical Restraint - FORM 1
5144.1 - Form 2Incident Report of Seclusion - FORM 2
5145Section 504 of the Rehabilitation Act of 1973 POLICY
5145 REGSection 504 of the Rehabilitation Act of 1973 REGULATION
5145 NOTICESection 504 Notice of Parent/Student Rights
5145 FORMSection 504 Complaint Form
5145.12Search and Seizure
5145.14On-Campus Recruitment
5145.4Non-Discrimination
5145.5Sexual Discrimination and Sexual Harassment
5145.5 REGSexual Discrimination and Sexual Harassment
5145.5 FORMReport form for Complaints of Discrimination or Harassment
5145.511Sexual Abuse Prevention and Education Program
5145.6Student Grievance Procedures (Title IX)
5145.6 REGGrievance Procedure for Title IX Regulations
5145.6 FORMReport form for Complaints of Discrimination or Harassment
6115Ceremonies/Observances
6115 REGCeremonies/Observances
6141.312Migrant Students
6141.3291One-to-One Device Program - POLICY
6141.3291 REGOne-to-One Device Program - REGULATION
6141.3291 FORM 1One-to-One Device Program Protection Plan - FORM 1
6141.3291 FORM 2Student Pledge for Device Use - FORM 2
6141.3291 FORM 3Opt out of Taking a Device Home
6142.61Physical Activity
6142.101Student Nutrition and Physical Activity
6144.1Exemption From Instruction
6145.2Athletic/Extracurricular Activities
6145.2. REGAthletic/Extracurricular Activities - REGULATION #1
6145.3Publications
6146.1Grading system/Weighted Grades
6146.11Grading/Changing Grades
6145.6Travel and Exchange Programs
6146Graduation Requirements
6153Field Trips and Community Service
6154Homework/Make-up Work
6159Individualized Education Program/Special Education Program
6161.3Comparability of Service
6162.51Survey of Students (Student Privacy)
6162.511Access to Instructional Material
6164.11Drugs, Tobacco, Alcohol
6164.12Acquired Immune Deficience Syndrome (AIDS)
6171Special Education
6171.2Preschool Special Education
6172.4Parent Involvement
6173Homebound/Hospital Instruction - POLICY
6173 - REGHomebound/Hospital Instruction - REGULATION
6173 - FORMHomebound/Hospital Instruction - FORM
6176Career and Vocation Education
7230.02Indoor Air Quality

 

 

 


Policy, Bylaws & Regulations MANUAL

Middletown Public Schools
Policy, Bylaws & Regulations MANUAL

Click here to be directed to the Policy, Bylaws & Regulations Manual which site contains all policies & bylaws adopted by the Middletown Board of Education.

 

NOTE:  Policies may be updated and changed throughout the year.  Always check our website for the most current document.

Video Surveillance

NOTICE 5131.111

MIDDLETOWN PUBLIC SCHOOLS
Middletown, Connecticut

 

                 NOTICE TO STUDENTS AND PARENTS REGARDING THE USE OF

                                        VIDEO RECORDERS ON SCHOOL BUSES

Video cameras will be in use on school buses to monitor school transportation and will be video recording bus routes at random during the upcoming school year. Students will not be notified when a recording device has been installed on their bus.

Recordings shall be reviewed on a routine basis by the principal and evidence of student misconduct will be documented. Students found to be in violation of the district's bus conduct rules, as contained in the student handbook, shall be notified and disciplinary action will be initiated under the guidelines contained in the district's discipline procedures for district-approved student transportation.

Video recordings shall be treated as protected student records under the Family Educational Rights and Privacy Act. The following guidelines shall apply:

1.         Recordings shall remain in the custody of the school district; 

2.         Parents or students over the age of 18, who wish to view a video recording in response to disciplinary action taken against a student may request such access under the procedures set out in the Student Records Management policy of the district;

3.         Persons unrelated to a disciplinary incident shall not be permitted to view bus videotapes.


Any links to non Middletown Public School District information are provided as a courtesy. They are not intended to constitute an endorsement of the linked materials by the Middletown Public Schools, the Superintendent of Schools, or Board of Education.

STATEMENT OF NON-DISCRIMINATION --The Middletown Board of Education is an affirmative action/equal opportunity employer, and it does not discriminate on the basis of race, color, religious creed, age, marital status, civil union, military or veteran status, national origin, ancestry, sex, gender identity or expression, sexual orientation, or past or present physical or mental disability in any of its education programs, activities, or employment policies.  All educational programs and offerings, including vocational education and extracurricular activities, subscribe to this policy. Marco Gaylord, Director of Operations, has been designated to handle inquiries regarding the district non-discrimination policies and may be reached at 311 Hunting Hill Avenue, Middletown, CT  06457; phone (860) 638-1485.

 

email page print page small type large type
powered by finalsite